Management Knowledge Base

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Managing Effective Meetings

Whether regular, recurring, or set up to achieve a special task, all meetings follow a core process: from opening on a positive note, through accomplishing the agenda items, to closing the meeting and following up.

When to close a meeting

Responsibilities of a Meeting Leader

A meeting leader should close a meeting when the end of the agenda is reached, or when time runs out.

Steps for closing a meeting

1. Restate the objective of the meeting

2. Summarize what was accomplished

3. Thank participants for attending and for their contributions

4. Review the next steps, including action items, assignments, parked items, and details of the next meeting

5. Evaluate the success of the meeting and collect lessons learned

How to follow up a meeting

Send a record of the meeting around

Follow up to see that appropriate action has been taken

Inform attendees of progress made since the meeting closed

What to include in the meeting minutes

Date and time of meeting

Who attended

Topics discussed

Results of discussions

Action items

Information about next meeting

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